Constitution


Art. 1. DEFINITIONS
1 .1. The Chaplaincy: the Arnhem-Nijmegen Chaplaincy.
1 .2. The Diocesan Constitution : the Constitution of the Diocese of Gibraltar in Europe.
1.3. The Bishop: the Bishop of Gibraltar in Europe.

Art. 2. TITLE AND LOCATION
2.1. The title of the Chaplaincy is: 'Arnhem-Nijmegen Chaplaincy'.
22. The Chaplaincy is part of the East Netherlands Group of Chaplaincies, and comes under the Diocese of Gibraltar in Europe.
2.3. The Chaplaincy is located at the Chaplaincy House, 6991 ZT Rheden, Ijsselsingel 86.

Art. 3. PURPOSE
3.1. The purpose of the Chaplaincy is the provision of facilities for Anglican worship and the furtherance of Christian living for all English speaking people in Arnhem and Nijmegen and surrounding areas.
3.2. The provisions of ecclesiastical law in force in the Church of England are applicable in the Chaplaincy in accordance with the Diocesan Constitution.
3.3. In Dutch Civil Law the Chaplaincy possesses corporate personality being a 'Kerkgenootschap’.

Art 4. MEMBERSHIP AND RIGHT TO VOTE
4.1. Entitled to membership of the Chaplaincy ls any lay person who -
(a) is baptised and
(b) is a member of the Church of England, or of a Church in communion with the Church of England, or who is a communicant member of any other Church which subscribes to the doctrine of the Holy Trinity and is in good standing with that Church, and
(c) is of sixteen years or upwards, and
(d) attends the public worship of the Chaplaincy.
4.2. Only persons referred to in item 4.1 entered on the Electoral Roll of the Chaplaincy in accordance with the Diocesan Constitution shall be entitled to vote at its General Meetings, and are referred to as 'members’.
4.3. A member not being able to attend a meeting can authorise in writing another member to vote for him/her. Any member cannot be authorised to vote for more than one other member.

Art. 5. ADMINISTRATION
5.1. The Chaplaincy shall have a governing body, hereinafter referred to as 'the Council' of at least five members, including the ex officio members, referred to in item 5.2, 5.3, 5.4, and 5.5 and elected members, referred to in item 5.6.
5.2. The Chaplain in charge of the East Netherlands Group of Chaplaincies is a member and Chairman of this Council.
5.3. All other Clerks in Holy Orders licensed to the Chaplaincy.
5.4. The Churchwardens chosen in accordance with the Diocesan Constitution are members of this Council and in absence of the Chaplain one of them shall act as Chairperson.
5.5. The Lay Member(s) of any Anglican Synod is(are) (a) member(s) of the Council.
5.6. The remaining members are elected by the Annual General Meeting from the Chaplaincy Members referred to in art. 4, in accordance with the Diocesan Constitution.
5.7 The majority of the Council shall consist of actual communicant members of the Church of England or of a Church in communion with the Church of England.
5.8. The Council shall appoint from their number a Secretary of the Council and a Treasurer.
5.9. The Council shall have power to co-opt in accordance with the Diocesan Constitution.
5.10. Should any member of the Council resign or for any other reason be unable to complete his/her temt of office referred to in item 5.4 and 5.5, the Council shall co-opt a replacement for the period until the next Annual General Meeting, when a replacement shall be elected to serve for the remainder of the term.
5.11. The Council has the power to establish ad hoc (sub)committees if deemed necessary, and to appoint persons to serve thereon. `

Art. 6. LIMITATION OF MEMBERSHIP OF THE COUNCIL
6.1. The Chairman referred to in item 5.2 shall not retain the position if for any reason he is no longer Chaplain of the East Netherlands Group of Chaplaincies.
6.2. The person(s) referred to in item 5.3 shall only retain his/their function as long as he/they is/are licensed to the Chaplaincy.
6.3. The persons referred to in item 5.4 and 5.5 shall only retain their function as long as they hold office as Churchwarden/Lay Member of an Anglican Synod.
6.4. The members referred to in item 5.6 shall hold office for a term of three years. They are then eligible for re-election for a further term of three years, after which they may not stand for re-election for a period of three years, after which they again become eligible.

Art. 7. REPRESENTATION
7.1. The Chairman (Chaplain), Churchwardens, Secretary and Treasurer are the legal representatives of the Chaplaincy. They shall act jointly in all those cases required by Dutch Civil Law.
7.2. The Chaplaincy shall be represented on the Committee of the Stichting East Netherlands Group of Chaplaincies by the Churchwardens and one other member appointed by the Council.
7.3. The Lay Member of the Archdeaconry Synod for N.W. Europe and any other bodies on which the Chaplaincy is to be represented shall be appointed by the Council in accordance with the Diocesan Constitution.
7.4. The Council may deviate from the decisions outlined in items 7.1. and 7.2.

Art. 8. CESSATION OF THE MEMBERSHIP OF THE COUNCIL
8.1. The Annual General Meeting has the power to terminate the appointment of a Council Member provided there is a quorum of two-thirds of the persons whose names are on the Electoral Roll, including the number of proxy votes. An absolute majority vote is sufficient.
8.2. In the event of there not being a quorum as referred to in item 8.1. above, a new meeting shall be held at which an absolute majority vote of those present is sufficient.
8.3. In calling for the meetings referred to in items 8.1 and 8.2. the requirements of item 10.1 must be adhered to.

Art. 9. ANNUAL GENERAL MEETING
9.1. Before the first day of June of each year an Annual General Meeting shall be held at which the Chaplain, the Secretary, the Treasurer, the Archdeaconry Synod Member and other Officers as required shall present their reports of the previous calendar year’s activities.
9.2. Notification of the Annual General Meeting shall be given at least four weeks prior to the date on which it is to be held.
9.3. Copies of the Officers' Reports and the Agenda shall be made available to all members at least one week before the meeting.
9.4. Nominations for candidates for office referred to in item 5.6 must be forwarded to the Secretary at least two weeks before the date of the meeting. Each nomination must be proposed and seconded by members of the Chaplaincy referred to in art. 4. Each candidate has to meet the requirements embodied in the Diocesan Constitution. and must declare him/herself willing to serve in the office concerned if elected.
9.5. Two auditors, not being members of the Council, have to be appointed by the Annual General Meeting for auditing the accounts of the current financial year.

Art. 10. OTHER GENERAL MEETINGS
10.1. Should a General Meeting but not an Annual General Meeting be called by the Council, notification shall be given at least two weeks before the date of the meeting.
10.2. If at least six members as referred to in item 4.2 give written notification of the desire for a General Meeting, including a statement of the reason(s) therefore, the Council is required to convene such a meeting. As indicated in item 10.1 a minimum of two weeks’ notice shall be given.
10.3. For meetings called in accordance with items 10.1 and 10.2 the matter( s) for discussion shall be made known together with the notification of the meeting.
10.4. Any further matter(s) to be raised at the meeting shall be made known at least one week before the date of the meeting.

Art. 11. ADOPTION OF MOTIONS
11.1. For any motion to be adopted, with the exception of any such concerning a change in the Constitution or the Regulations, only an absolute majority is required.
11.2. For any motion to be adopted in a Meeting held in accordance with art. 10 at least two- thirds of the total number of members entered on the Electoral Roll including the number of proxy votes referred to in item 4.3, if any, must be present
11.3. ln the event of there not being a quorum as referred to in item 11.2, a new meeting shall be called at which an absolute majority vote of those present is sufficient.

Art. 12. COUNCIL MEETINGS
12.1. Council Meetings shall be held at least four times per year. These meetings shall be convened by the Secretary after consultation with the Chairman.
12.2. For any legally valid decision to be taken, at least two-thirds of the Council Members have to be present.
12.3. In case of a division a simple majority vote is sufficient.
12.4. Decisions reached, except those in confidential matters, shall be made known to all members at the earliest possible date in an appropriate publication.

Art. 13. FINANCES
The income of the Chaplaincy shall consist of free will offerings, donations, collections at services and any other source of income.

Art. 14. TREASURER'S REPORT
14.1 The financial year shall coincide with the calendar year.
14.2. Approval of the audited Treasurer's Report for the preceding year by the Annual General Meeting shall serve as discharge of the Council's financial responsibilities for that year.

Art. 15. CONSTITUTION
The procedure for changing the Constitution shall be as follows:
a. A General Meeting shall be called, notification of the same shall include the text of the
proposed change(s).
b. Four weeks must elapse between the date of notification and the date of the meeting.
c. The adoption of any proposal requires a quorum of at least two-thirds of the total number of members on the Electoral Roll of the Chaplaincy, including the total number of authorisations referred to in item 4.3. A two-thirds majority of the total number of votes cast is required.
d. ln the event of there not being a quorum as referred to in item 15.c, a second meeting shall be called, for which at least four weeks' notice is necessary; for the adoption of a proposal in this case a majority vote of at least two-thirds will suffice no quorum being required.

Art. 16. REGULATIONS
16.1. Regulations may be made to cover any matter necessary for a proper functioning of the Chaplaincy.
16.2. New or changed Regulations must be approved at a General Meeting at which a two-thirds majority vote is required. The rules given in art. 11 must be adhered to.

Art. 17. MATTERS OTHER THAN THOSE COVERED BY THE STATUTES OR REGULATIONS
Should any matter be raised which is not covered by the Statutes or Regulations, the Council shall decide on an appropriate course of action.

Art. 18. TERMINATION OF THE CHAPLAINCY
Termination of the Chaplaincy shall be in accordance with the requirements of art 15.

Art. 19. LIQUIDATION AND DISPOSAL OF ASSETS
19.1. ln the event of termination the Council shall discharge all business matters of the Chaplaincy.
19.2. Any credit balance shall be used as far as possible within the aims of the Chaplaincy.

Art. 20. ACCEPTANCE OF THE CONSTITUTION
20.1. This Constitution, having received the Bishop' s approval, has been accepted by the General Meeting held on 5”‘ December 1993.
20.2. At the time of acceptance of this Constitution the Chaplaincy Council consisted of the following Members:
The Ven. G.G. Allen, Chaplain; Revd J.H. van Walsem, Non-stipendiary Priest;
Miss A Kilvington and J.M. van Welsum, Churchwardens; T. Walter, Member Archdeaconry
Synod; Mrs M. Rustidge, Secretary; Mrs C. Los, Assistant Secretary; PA Verbeek, Treasures:
C. Wardle, Assistant Treasurer T. King and Mrs A Tiemens, Members.